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  Required Forms     Authentication Documents
Attestation of Documents

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Eligibility

1.    Eligibility: Sri Lankan Nationals, Foreign Passport Holders

Method of submitting application

2.    Method of submitting application:- No Applications

2.1    Places where application form could be obtained:-

Visit the Consular Affairs Division

Janadhipathi Mawatha
Colombo 01
Sri Lanka
Tel: 0112338812
Fax: 0112473899
e-mail: consular@mfa.gov.lk
or
Consular Regional Office at Jaffna
District Secretariat, Kandy         Road, Jaffna
Tel: 0 212 215 972
Fax: +94 212 215 970
e-mail:jaffna.consular@mfa.gov.lk
or

The applicants may reserve online appointments via the link of “Document Attestation for Public” which appeared on the official website, www.mfa.gov.lk

http://consular.mfa.gov.lk/ONLINEBOOKING

2.2    Payment for application:- not applicable

2.3 Time to submit application:-
        •    Once visit the Division/Regional Office the applicant need to reserve an appointment through the counters or prior appointment reserved via online.
        •    The appointment counter for reserving appointments will be open during 7.30a.m. to 1.30 p.m on weekdays except on public holidays.
        •    Certificates issued from the Department of Examinations will be accepted for attestation from 7.30 a.m. to 3.00 p.m.
        •    The applicants may reserve online appointments via the link of “Document  Attestation for Public” which appeared on the right hand upper corner of the official website, www.mfa.gov.lk
2.4 Fees paying to obtain this service:-
As per the extra ordinary gazette notification published on 09.11.2017, the charge for the attestation of each document has revised with effect from 01.01.2018.
        •    Rs. 800/= for a Sri Lankan citizen
        •    Rs.1, 500/= for a foreigner national.
        •    Rs 500/= will be charged for the certificates issued by the Department of Examinations. (The Department of Examinations may charge their service cost in addition to the above payment.)
        •    Rs 6000/= will be charged for attestation of a set of export documents which are certified by approved Chambers of Commerce recognized by this office
        •    All the payments should be made by cash or cards (visa, mastercard) over the counters.  A receipt will be issued in respect of each payment amount was paid by you as per the receipt.

Period taken to provide the Service

3.    Period taken to provide the Service (Ordinary Service and Priority Service)

        •    The ordinary service provides as One Day Service except for the judicial, education documents of the degree leve,l and for any document referred for further verification.
        •    Priority service will be provided to the elderly citizen/senior citizen, pregnant mothers, and differently- able people.

        •    Generally the time consumes for the attestation depends on the number of documents to be attested. However, it may consume less than one hour to precede the document until the attestation.

Necessary Supporting documents

4.    Necessary Supporting documents

Please refer to the Instructions and Guidelines for the Public who need to obtain the attestation for documents (Annex)
General Facts
    1)    Those who hand over documents for attestation should produce a valid identification document. Only the following documents of identity will be accepted by this Division 
        •    National Identity Card issued by Department of Registration of Persons, Sri Lanka
        •    Valid Passport issued by the Department of Immigration and Emigration of Sri Lanka
        •    Valid Driving Licence issued by the Department of Motor Traffic of Sri Lanka
        •    Foreign applicants needed to produce the valid Passport issued by the authorized agency of his/her own country. (Fees charged for foreign applicants will apply)

N.B. - Sri Lankan Citizens who hold dual citizenship in another country should produce any of above valid Sri Lankan Identification document to obtain services under the Sri Lankan fee category.
    2)    The holders of certificates who need to get their certificates attested are expected to hand over such certificates to the Authentication Section of the Consular Division in person.  However, if the holder of the certificate is unable to present in person, a close relative may be sent with a letter of authorization from the certificate holder indicating,
        •    Name in full
        •    National Identity Card number, and
        •    The Residential Address of the person who brings the certificates.

    3)    The person who presents at the Division to get the documents authenticated should bring a copy of the passport of the certificate holder together with the letter of request.
    4)    In the event of the certificate holder does not possess a valid passport, the letter of request should be signed in the presence of Grama Niladhari of the Division concerned and counter signed by the Divisional Secretary concerned.  Please note that the final decision regarding the attestation of such certificates will be taken by the Director General of the Consular Affairs Division.
    5)    For the attestation of certificates of children under 18 years of age, the legitimate guardian of the child concerned should  be present or a letter of authority from the guardian and his/her passport should be produced by the person who comes for the purpose on behalf of the child. (Instructions in number 2 above are applicable) Documents should also be produced to prove the parenthood /guardianship. Children need not to be brought for the purpose.
    6)    Any photocopied document will NOT be accepted for attestation. Every document will be scanned and therefore kindly refrain from producing damaged or decayed documents.
    7)    Letters addressed to particular Institutions or Embassies will not be accepted for attestation.
    8)    Only the original documents issued by Institutions of the Government of Sri Lanka in Sinhala, Tamil or English Language will be accepted for attestation.
    9)    The following procedure should be followed in attesting translated documents:-
        9.1) The original document, the translation of which is to be attested should be produced with the translation. Contents of the translated document should be similar to the original document.
        9.2) A translated document will be attested only if it has been translated by a Sworn Translator registered at the Ministry of Justice.  The sworn translator should indicate clearly in his/her letter head or the official stamp the languages in which he/she is authorized to translate. Details of sworn translators registered in the Ministry of Justice can be checked with the same Ministry’s web site.
        9.3) When a Sinhala, Tamil or an English document is translated into another foreign language, the contents of the original document should be indicated in the translated copy in English in the summary form. 
        9.4)  A document  translated into another foreign language in the manner set out above will be accepted for attestation only if the relevant document had been translated by a sworn translator registered at the Ministry of Justice as a translator competent to translate in that particular foreign language. 
        9.5) If no sworn translators in a particular foreign language have been registered at the Ministry of Justice, action should be taken to get the translation certified as true and correct by the Embassy of a country in which the relevant foreign language is treated as an official language. If such an Embassy is not available in Sri Lanka, the same should be done from the Embassy of the nearest country accredited to represent the concerned country in Sri Lanka. In such cases, the translated document should be certified by the Embassy of Sri Lanka in particular nearest country.
        9.6)  Applicants are encouraged to get the documents that are issued by the Registrar General’s Department translated by sworn translators of that department itself.

    10)    The attested document is valid up to one year from the date of attestation

Necessary documents are separately mentioned under types of documents.

Certificates of Births, Marriages and Deaths

i)    Certificates of Births, Marriages and Deaths
    •    The Birth, Marriages and Death certificates issued prior to 01.01.2008 will be accepted to attestation only if the original document obtained from the original registry or the data system of the District Registrar’s Office of the Divisional Secretariat and certified by the District Registrar either on 01.01.2008 or thereafter.
    •    It is necessary to note that the meaning of ‘Original Copy’ is NOT the document handed over to the applicant by the Registrar who registers the Birth, Marriage or Death at the time of the incident occurred. BUT the certified true copy issued by the District Registrar which is obtained from the Data Base or Official Registry after the Birth, Marriage or Death registered at the office of the District Registrar. (The document issued at the time of registering Birth, Marriage or Death, could be considered for attestation if, the document has been re-certified by the District Registrar as a true copy.)
    •    Documents pertaining to ‘Nil Results’ of search will be accepted for attestation only after ascertaining that such data had not been recorded in a register in any District Registrar’s  Office or in the Central Record Room of the Registrar General’s Department at Maligawatte in Colombo. It should be certified that the second copy of the document also not available.
    •    Muslim Divorce Certificates should be certified by an authorized officer of the Divisional Secretariat relevant to the Quasi Court which the divorce order issued.
 

Certificate for Confirmation of the Unmarried Status

ii)    Certificate for Confirmation of the Unmarried Status
    •    An affidavit for unmarried status can be presented only by the prospective applicant who intends to get married, his/her mother or father and brothers and sisters of the same family. It is essential to indicate the passport number of the prospective applicant in the affidavit. (Unmarried certificates for foreign nationals are not accepted for attestation)
        Only the facts that the prospective applicant for marriage has remained unmarried in Sri Lanka, no legal obstacles to getting married and the family relationships of the prospective applicant for marriage should be included in this affidavit. This affidavit should declare in front of an Attorney at Law or Justice of Peace.
    •    The affidavit should be certified by the Registrar of the Supreme Court if it signed by an Attorney-at-Law or by an authorized officer of the Justice of Peace Branch of the Ministry of Justice if a Justice of Peace has signed it.
    •    A true copy of the valid passport belonging to the prospective applicant for marriage should be presented with the affidavit.
    •    Sri Lankan citizens who are living abroad could declare this affidavit at the Sri Lankan Diplomatic Mission of such country, in front of an authorized officer under the Consular Functions Act.
    •    Specimen of such affidavit could be downloaded from the web site of this office or could be copied from the notice board of this office.

Police Clearance Reports issued by the Police Head Quarters

iii)    Police Clearance Reports issued by the Police Head Quarters
    •    All the police clearance reports should be made on the format of Police Head Quarters and any other documents in letter heads will NOT be accepted.
    •    Applicant’s name, National Identity Card number, Date, mailing address, the period covered by the Police Clearance report, signature of the authorized officer of the Police Head Quarters and his official seal should be clearly and correctly indicated in the police clearance Report.

Police Reports issued by Police Stations

iv)    Police Reports issued by Police Stations
    •    All the Police reports should be made on form ‘Police 423’ and any other documents in letter heads will NOT be accepted.
    •    Original copy of the receipt on form ‘General 172’ issued in respect of the payment made to the Police Station to collect the Police Report should be presented.
    •    Applicant’s name, National Identity Card number, Date, mailing address, the period covered by the Police report, signature of the officer-in-charge of the police and his official seal should be clearly and correctly indicated in the Police Report.

Police Reports issued by Foreign Countries

v)    Police Reports issued by Foreign Countries
    •    Foreign Police Reports obtained under the intervention of the Consular Division of this Ministry will be accepted for attestation only if such report attested by the Sri Lankan Diplomatic Mission of that country or under the certification of a staff officer of the Consular Division.
    •    Foreign Police Reports obtained by the applicants personally will accept for attestation ONLY If those documents attested by the Sri Lankan Diplomatic Mission of that country or attested by the Diplomatic Mission representing such country in Sri Lanka. Documents which not satisfy this criterion will send back to the Sri Lankan Diplomatic Mission of the issuing country for verification and certification prior to attestation. Please note that the duration for this effort is beyond the control of the Consular Division.

Passports

vi)    Passports
    •    ONLY the Photo and information page, Alterations and Observations pages of the Passports issued by the Department of Immigration and Emigration are accepted for certify as a True Copy.
    •    Original Passport must produce along with this document and if original passport not available, a copy certified by the Department of Immigration and Emigration should produce for certification.

Attestation of Police Reports on missing passports

vii)    Attestation of Police Reports on missing passports    
    •    Police reports on missing passports will be attested only if the relevant endorsement regarding the missing passport has been made in the new passport by the Department of Immigration and Emigration.
    •    Original copy of the receipt on form ‘General 172’ issued in respect of the payment made to the Police station to collect the relevant report should be presented.

Citizenship Certificate

viii)    Citizenship Certificate
    A certified true copy obtained from the Department of Immigration and Emigration within three     months period should produce along with the original Citizenship Certificate issued by that     Department.

Driving Licences

ix)    Driving Licences
    •    Only the extract of information issued by the Commissioner General of Motor Traffic will be attested.
    •    Relevant driving license should also be produced together with this extract.
    •    Documents issued by Ceylon Auto Mobile Association should be certified by the Commissioner General of Motor Traffic before the submission for attestation.

National Identity Cards

x)    National Identity Cards
    •    Only the original letter issued by the Commissioner for the Registration of Persons will be attested.
    •    Relevant National identity card should be presented with this letter.

Medical Certificates

 XI) Medical Certificates
    • Medical Certificates will be attested only if they have been certified by the Sri Lanka Medical Council.
    • Ayurvedic Medical certificates are accepted only if they have been certified by the Sri Lanka Ayurvedic Medical Council. 

Certificates issued by Chartered or Professional Institutions

xii) Certificates issued by Chartered or Professional Institutions.

    • True copies of certificates issued by Chartered or Professional institutions incorporated by an Act of Parliament will be attested on being certified by the institution concerned.

    • Certificates issued by Chartered or Professional Institutions established abroad have to be certified as true copies by the authorized local office established in Sri Lanka on behalf of the institution concerned or by the Embassy in Sri Lanka representing that country for attestation.

Certificates issued by the Institutions established for Technical and Vocational Training

xiii) Certificates issued by the Institutions established for Technical and Vocational Training

    • Original certificate should be produced along with the certified true copy of the certificate certified by the institution in which the course was conducted.

    • A true copy of the relevant certificate certified by the institution which has conducted the training course should be produced together with a letter issued by the Tertiary and Vocational Education Commission (TVEC) to the effect that the institution was a registered organization when the training course was conducted.

    • The name of the training course indicated in the certificate should be identical with the name given in the letter issued by the Tertiary and Vocational Education Commission.

Certificates issued by the Department of Examinations

xiv) Certificates issued by the Department of Examinations

    • Applications for the Attestation of G.C.E. (O/L) and G.C.E. (A/L) certificates and other examinations conducted by the Department of Examinations should be referred to the Examination Department of Sri Lanka at Battaramulla and those certificates which are forwarded directly to the Consular Affairs Division by that Department will be attested.

    • The card issued by the Department of Examinations should be produced to the Division.  

Rs. 500/- will be charged by the Consular Affairs Division for the Attestation of each document.  Service charges of the Department of Examinations may have to be paid in addition to the above charges.

School Leaving Certificates

xv) School Leaving Certificates

Certificates  issued by the Heads of Government schools and their  translated copies  can be attested if necessary, provided the original copy and the translated copy are presented to this Division duly certified by the Zonal Director of  Education of the relevant Education Zone to which the school belongs.

 

Certificates issued by Private/ International Schools

xvi) Certificates issued by Private/ International Schools

    • For the Attestation of certificates issued by Private / International Schools registered in the Ministry of Education, true copies of documents certified by heads of such schools should be submitted.  The documents will be accepted for attestation only if they are certified by the Private Schools Branch of the Ministry of Education or the Zonal Education Office.

    • Documents issued by Private / International Schools which are not registered in the Ministry of Education can be authorized only as certified copies.  For this purpose original copies of the certificates issued by heads of schools should be submitted together with Photocopies of relevant documents certified by the heads of schools and a certified true copy of the Business Registration of the School.

Certificates issued by religious or cultural institutions

xvii) Certificates issued by religious or cultural institutions

Any certificate issued by religious or cultural institution will accept for attestation ONLY if such certificate issued by the Government Department for particular subject or such institution registered at the relevant Government Department and certified such information by the Department concerned. 

Certificates issued in respect of Foreign Examinations recognized locally and internationally

xviii) Certificates issued in respect of Foreign Examinations recognized locally and internationally.

    • Certificates issued by Foreign Agencies authorized to conduct foreign examinations which are recognized locally and internationally will be attested only when they have been certified as true copies by the local authorized office established in Sri Lanka or the Embassy in Sri Lanka representing the country in which the institution is located.

    • However, true copies certified by the British Council in respect of certificates issued by institutions in the United Kingdom and true copies certified by the US Fulbright Commission in respect of certificates issued by institutions in U.S.A, will be considered for Attestation.

Service Certificates of Private Institutions

xix) Service Certificates of Private Institutions

    • Service Certificate issued by a Private sector institution in respect of employment in the Private Sector can be authenticated only as a true copy of a service certificate and for that purpose a Photocopy certified by the head of the institution concerned should be submitted with the original document.

    • Original document of the letter of appointment to the position held, original documents to prove promotions and salary reports of the last three months of employment or documents relating to the contribution to Employees Provident Fund (EPF) and Employees Trust Fund (ETF) should also be submitted.

    • In the event of the failure to submit the formal letter of appointment or other documents, original copy of the service certificate along with the true copy of the service certificate certified by the head of the institution and a true copy of the Business Registration of the organization, certified by the Divisional Secretary of the area or the issuing authority should be submitted.  

Degree certificates awarded by Local Universities

xx) Degree certificates awarded by Local Universities 

    • Original Degree Certificate together with the required number of true copies certified by the Registrar of the relevant University should be submitted and the degree certificate will be attested only after the confirmation of the documents through the University

    • The period that will be taken by the relevant University is a matter which is out of control of this institution and inquiries in this regard could be made from the University concerned.

 

Degree Certificates awarded by Foreign Universities

    • For the attestation of degree certificates obtained from a foreign University, the original document together

Organization Information

Ministry of Foreign Affairs

Republic Building

Sir Baron Jayathilake Mawatha

Colombo 1


Mr. Satya Rodrigo
Telephones:+94 112 325 372, +94 112 325373, +94 112 325 375
Fax Nos:+94 112 446 091, +112 333 450, +94 112 430 220
Email:cypher@mfa.gov.lk, sfa@mfa.gov.lk
Website: www.mfa.gov.lk

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Last Updated On: 2018-06-05 10:16:57
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